MESA OLD WEST DAYS 2010
SATURDAY & SUNDAY – Nov. 20th & 21st
50 West Main St. - Mesa, Arizona 85201
VENDOR APPLICATION AND EVENT RULES
General Information
Mesa Old West Days (MOWD) is a western style family oriented event filling a city block or more, adjacent to the old town Main Street shopping district, plus a large parking area, with vendors selling western related arts, crafts, merchandise and foods. Music and entertainment will be provided all day long, plus cowboy shootouts, games, children’s rides, and a costume contest. Everything associated with this event is expected to be in an “old west” style, including dress. Yes, that includes food vendors.
SCHEDULE/Set-up times
Event Hours: Set-up Saturday November 20th, 2010, 7:00 A.M. - 10:00 A.M. Saturday. November 20th vendor hours are 10:00 A.M. to 5:00 P.M. Booths should not close until 5:00 P.M. Saturday. Sunday, November 21st vendor hours are from 10:00 A.M. to 4:00 P.M. Teardown will begin at 4:00 P.M. Sunday and vendors are expected to stay open until that time. No vehicles within roped off festival area during event unless they are an integral part of your display/business. Vendor free parking lot will be available at 1st St. & MacDonald.
BOOTH SPACE FEES: PLEASE MAKE CHECKS/MONEY ORDERS PAYABLE TO MOWD.
Merchandise Vendors — 10’ x 10’ space
Application postmarked by Sept. 1st 2010: $75.00
Application postmarked after Sept. 1st thru Nov. 1st 2010: $100.00
Food/Ride Vendors — 15’ x 15’ space
Application postmarked by Sept. 1st 2010: $75.00
Application postmarked after Sept. 1st thru Nov. 1st 2010: $100.00
MOWD will be selling tickets to purchase food and drink, and/or use of the children’s rides. MOWD will be charging $1.00 per ticket, of which we will reimburse $.75 to each vendor at the end of the event. Absolutely no cash can be accepted at any food, drink or ride venue within this event. Only tickets can be accepted for any sales and each vendor is free to set their own ticket prices for their offerings. Food and drink vendors found to be accepting cash may be asked to leave the event.
MERCHANDISE
• The MOWD Committee shall be the sole judge as to whether an item is suitable according to the general rules and regulations of the event. Merchandise must conform to western and cowboy related materials.
• No Stolen merchandise, working firearms, ammunition, alcoholic beverages, drugs or material unsuitable for family viewing are permissible on the event site including anything offered for sale or brought to the site by attendees. Violators may be removed from the event immediately.
OPERATIONS
• The committee reserves the right to change or substitute vendor spaces for the good of the fair and to allow multiple vendors of the same or similar items. Food vendors may apply for exclusivity upon application.
• All event photography done by MOWD becomes the property of MOWD and may be used in media and advertising for future events.
ELECTRICITY, WATER, TRASH, & BOOTHS
• No booths, chairs, tables, water or individual trash cans or bags will be provided. You must bring your own.
.There may be some access to city electricity, but must be requested at time of application to insure access at your booth. First come first served. Power is limited to 15 amps. If your equipment blows city circuit breakers, they cannot be used.
• Low amperage Generators may be used if they are very quiet and if they can be located where they are safe for the public (cords taped to the street) and do not bother other vendors.
• Electrical Cords must be heavy-duty commercial grade and must be taped down to street with duct tape.
. Trash dumpsters are provided near the Festival site, with smaller receptacles along the street.
• All safety and fire regulations must be observed.
• Each vendor is responsible for cleanup of their space. Food vendors should have a 3 place sanitary sink arrangement to meet local health codes.
• Vendor area may have trees and if so will limit height of signs and banner to 8 ft. high.
PERMITS & LICENSES
• Each vendor is responsible for their own insurance, City of Mesa, and State of Arizona licenses and permits. Food vendors MUST send their current Health Department/Food Handler permit applications to the Old West Days Committee upon acceptance as a vendor. Maricopa County WILL inspect all food booths for code compliance.
• All vendors who are required to have resale numbers are responsible for collecting City of Mesa and Arizona sales taxes.
• A copy of your Certificate of Insurance naming MOWD as additionally insured MUST be supplied with all applications.
DRESS
This event is to celebrate the cowboy/western history of Mesa. All vendors are expected to wear western style clothing, old west style if at all possible. Cowboy shirts, hats, and jeans at a minimum. NO t-shirts and shorts, please!
PARKING IS FREE (So is admission!)
• There are several large city parking lots available adjacent to the event area, free for vendors and customers.
ACCEPTANCE/SPACE ASSIGNMENT
• Vendors space location will be first come, first served per the postmark on the application. Once booths have been assigned, vendors cannot request changes to booth location.
INDEMNITY
•The applicant agrees that it is his/her responsibility to carry appropriate insurance. He/she agrees that the MOWD Committee will not be held liable under ANY circumstances for ANY legal damages. The MOWDC assumes no responsibility for any loss, damage, injury or claim arising out of the participant’s acts or omissions in the MOWD Festival.
•The applicant further agrees to hold the MOWD Committee harmless from any claim arising out of the applicant’s entry, acts, or omissions in said Mesa Old West Days Festival or any accident, injury or damage involved therein, including but not limited to attorney fees and court costs.
•MOWD assumes no responsibility for any loss, damage, injury, or claim associated with this event.
APPLICATION INFORMATION
WHAT TO INCLUDE.
• Completely filled out application & signed rules form. Be as specific as possible on description of booth/merchandise.
• A self-addressed, stamped envelope for Fair confirmation.
• Payment in full. Personal or business checks and money orders will be accepted.
• Copy of your Certificate of Insurance naming Mesa Old West Days as additionally insured
Name of Business/Organization_______________________________________________________________________
Applicant's Name___________________________________________________________________________________
Address___________________________________________________________________________________________
City ______________________________State________ Zip_____________ Phone ( ) ________________________
State License #_____________________________________ Food handler certificate supplied?/#_________________
Number of Spaces Requested ____________Non-Food _________Food ________Space Fee Enclosed$______________
Specific description
of booth and products to be sold (Food vendors list all food items to be sold -
photos must be included).
__________________________________________________________________________________________________
Your application will be considered after you have completed this form and signed below. Once a Vendor has been accepted, there will be no refunds of vendor fees. The No Refund Policy includes situations in which the event is canceled as a result of factors beyond the control of the Event organizers, including but not limited to, war, terrorist act, natural disaster, or order of any Civil or Military Authority. Such situations are beyond the control of the Event organizers and Vendors accept the risk of loss in such a situation. The Event will NOT be canceled because of rain. Lastly, if you have any questions or concerns, please don’t just sit there and stew. Call us and give us a chance to help you where we can. This is an all volunteer event and we are trying to do our best for both the vendors and the merchants of Mesa. But we don’t know everything, and are willing to help make this fun for everyone!!!
I have read the above and agree to the terms and agree to abide by the rules & regulations stated on the information sheet.
Signature: ______________________________________________________ Date: __________________
Mesa Old West Days LLC - Attn: Vendor Coordinator - 50 West Main St. Mesa, Arizona 85201
Festival Hot Line: (480) 835-0757 MOWD Phone: (480) 898-3878